Receptionist (UAE National) ID-608

Role Summary:

We are seeking a highly organized and proactive Receptionist to provide comprehensive front desk and administrative support. The ideal candidate will serve as the first point of contact for the organization while also supporting the executive team in a range of operational, administrative, and creative tasks. This role requires fluency in English and Arabic, excellent interpersonal skills, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

Reception & Front Desk Management:

  • Greet and welcome visitors in a professional and friendly manner.
  • Answer, screen, and forward incoming calls; handle inquiries and provide accurate information.
  • Maintain a tidy and organized reception area that reflects the company's image.
  • Manage incoming and outgoing correspondence, packages, and deliveries.
  • Coordinate meeting room bookings and ensure meeting areas are prepared and presentable.

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Meeting and Schedule Management:

  • Coordinate and manage complex calendars, scheduling meetings, appointments, and events.
  • Prepare and distribute meeting agendas, take accurate minutes, and track follow-up actions.
  • Organize travel arrangements, including flights, accommodations, and itineraries for the executive team.

Administrative Support:

  • Handle correspondence, emails, and calls on behalf of the executives, ensuring timely responses.
  • Prepare reports, presentations, and other documents using Microsoft Office Suite and Canva.
  • Maintain and update CRM systems with accurate client and project information.
  • Organize and maintain both physical and digital filing systems..

Creative and Operational Tasks:

  • Create visually appealing presentations and materials using Canva.
  • Stay updated on company policies, tools, and workflows to optimize efficiency.

Confidentiality and Discretion:

  • Handle sensitive information with the utmost discretion and professionalism.

Qualifications:

  • Fluency in both English and Arabic (spoken and written), with exceptional English and Arabic writing skills.
  • Bachelor’s degree in Business Administration, Management, or a related field is preferred.
  • 3+ years of experience as an Executive Assistant or Receptionist, ideally supporting senior management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Canva.
  • Experience with CRM systems and familiarity with project management tools is advantageous.
  • Strong organizational, multitasking, and problem-solving skills with attention to detail.
  • A positive attitude, eagerness to learn, and adaptability to handle evolving responsibilities.

Job Type: Full-time

Pay: From AED15,000.00 per month

Application Question(s):

  • Are you a UAE National, and do you hold an Emirates Family Book? (Yes/No)
  • Are you proficient with Canva Software ? (Yes/No)
  • Salary Expectation
  • Notice Period
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